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RECORDS MANAGEMENT
Records Storage Solutions for the Information Age

It's Monday Morning....do you know where your records are?

Does it seem like you need a map to navigate your way through your filing cabinets? If you're like many businesses, maintaining your valuable documents can become more than a challenge. It can become larger than life, shrinking your office space and drowning productivity.

It's a fact: The business of records and information management continues to become increasingly complex as new technologies emerge and companies change the way they do business. That's why it's important to consider new and alternative ways to manage your company's information.

You need to focus on running your business, not running after business records. Don't waste your valuable time, or your employees' tracking down files that are as elusive as...well, as a needle in a haystack.

That's our job. Chipman Records Management will securely organize and maintain your files. And, when it's time, we'll ensure they meet your records retention guidelines using our confidential file destruction services. Our system-driven records retention program ensures that regulatory compliance is maximized, reducing potential litigation and discovery liabilities.

Are your files, documents and records under control --- or are they controlling you?

Chipman's unique record storage service gets your inactive files out of your way so you can have a clutter-free office. At our state-of-the-art facilities, we neatly store and protect your files, keeping them easy to retrieve, and safe from damage.

Here's how it works: When you need to store records, contact Chipman Records Management. We come to your office, bar-code your boxes for easy identification and tracking, and transport them to our professionally designed high density records storage center. Then, when you need a file, box or documents simply call us or place your retrieval order via the Internet. We'll retrieve the file, box or document and deliver it to your office the same day. Stevens also offers file destruction services Our records management program is available online, 24 hours a day, 365 days a year.

All this for less than you'd pay at other storage facilities!

The Dos and Don'ts

DON'T...

  • Waste valuable space with inactive files or boxes.
  • Waste time looking for files rather than working on them.
  • Improperly store your records in an attic, basement, garageor storage room.
  • Spend a fortune on warehousing or on a storage company withall sorts of hidden charges.

INSTEAD... Save space. Save time. Save money................. Keep your important records at Chipman Records Management! At Chipman, we realize that storing, accessing and organizing your records are important to you and your firm. That's why we're committed to making your records management experience hassle free, fast and dependable.

The Benefits of Chipman Records Management

SECURITY Chipman Records Management understands the role they play in the security of your company's information. For this reason, our facilities are equipped with state-of-the-art security systems. Additionally, through authorization lists, you can provide your company with secured access to the information stored at our locations.

FLEXIBILITY You can request pick-up, delivery or document destruction via our secure internet ordering system, 24 hours a day, 7 days a week.

SERVICE Any company can store your information. But with Chipman, you'll get quality service. The difference between Chipman Records Management and a storage facility is the key word management. Our services range from retrieving to delivery, pickup to refiling, inventorying to destruction, standard delivery to rush delivery...and much more. Remember: we become a part of your team.

LABOR EFFICIENCY Expand your staff without adding salaries, benefits, or continuing education to your budget. Your internal staff concentrates on improving your business, while we provide the professional information management services you require.

INFORMATION CONTROL Chipman Records Management is committed to utilizing new industry technologies for better control and information management. We constantly review new methods for ways to serve you better. We can assist you with today's problems while looking for tomorrow's opportunities.

YOUR FILES, ON DEMAND We use the most up-to-date storage information storage tracking technology on the market today. Total Recall bar code technology lives up to its name. Bar coding insures that you'll always know where your files are, right down to who accessed them last. Plus, files are stored randomly to increase security levels, and are easily retrievable.

COST CONTROL Using expensive office space for information management? Tying up your assets in a warehouse and special equipment? Wasting staff time searching for information? Trust Chipman Records Management, and put your staff time and assets to better use, safely and securely.

TRUST In 1939, Arthur Chipman began what would become a family business of relocating people that would set the industry standard for excellence. Today, our company still relies on the principles he lived by: adapt to change, adopt innovations and improve services. With the information age upon us, Chipman Records Management stands ready to demonstrate those same standards of excellence.

We want to be your information management solution.

To find out how Chipman Relocations can manage your organization's records safely and securely, contact your Records Management Specialist at one of our 8 western offices or visit us at www.chipmancorp.com.

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